Privacy policy

Last Updated: 20th August, 2025

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1. Introduction

Mejor B.V. (“Mejor”, “we”, “us”, “our”) respects your privacy and is committed to protecting your personal data in accordance with the General Data Protection Regulation (GDPR – Regulation (EU) 2016/679), the Dutch Telecommunications Act (Telecommunicatiewet), and the Dutch Civil Code (Burgerlijk Wetboek).

This Privacy Policy explains what personal data we collect, how we use it, how we protect it, and your rights as a data subject.

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2. Data Controller

The data controller responsible for your personal data is:

Mejor B.V.

Herengracht 221

1016 BG Amsterdam, The Netherlands

KvK: 70346798

VAT: NL858279393B01

info@mejor-group.com | +31 (0)20 786 8492

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3. Personal Data We Process

We may collect and process the following categories of personal data:

• Identification Data: name, company name, role/title.

• Contact Details: email, phone number, address.

• Transaction Data: invoices, contracts, purchase orders, payment records.

• Website Data: IP address, browser type, cookies, analytics data.

• Marketing Data: newsletter subscriptions, preferences, consent logs.

• Special Categories: Mejor B.V. does not intentionally process special categories of data (e.g. health, religion, biometrics).

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4. Purposes and Legal Bases of Processing

We process personal data strictly under the lawful bases set out in Article 6 GDPR:

• Contractual necessity: to perform and manage contracts with clients and suppliers.

• Legal obligation: to comply with tax, accounting, and regulatory requirements.

• Legitimate interests: to manage relationships, prevent fraud, and improve services (with a balancing test conducted).

• Consent: for newsletters, marketing communications, and non-essential cookies. Consent can be withdrawn at any time.

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5. Cookies and Tracking

Our websites (hosted on Shopify and Cloudflare) use cookies and tracking technologies:

• Necessary cookies: strictly required for security and functionality.

• Analytics and marketing cookies: placed only with your prior consent.

Cookie choices are stored and logged via a Consent Management Platform (CMP) in compliance with Dutch law. Users may withdraw consent at any time. A standalone Cookie Policy provides details on all cookies, their purpose, and storage duration.

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6. Sharing of Personal Data

We only share personal data where necessary and lawful:

• IT service providers, hosting (Shopify, Cloudflare).

• Professional advisors (accountants, auditors, legal counsel).

• Public authorities (tax office, regulators) where legally required.

International transfers (outside the EEA) are safeguarded using Standard Contractual Clauses (SCCs) and Data Transfer Impact Assessments (DTIAs), in line with the Schrems II ruling.

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7. Data Retention

We retain personal data only as long as necessary for the purposes collected:

• Financial administration (invoices, contracts): 7 years (tax law).

• Client and supplier contact data: duration of business relationship + 2 years.

• Marketing data (consent): until withdrawal.

• Website analytics: retention periods defined in the Cookie Policy.

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8. Data Security

Mejor B.V. applies technical and organizational security measures under Article 32 GDPR, including:

• Encryption of data in transit and at rest.

• Access control and authentication.

• Secure backups and disaster recovery plans.

• Regular audits of IT systems.

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9. Your Rights as a Data Subject

You have the following rights under GDPR:

• Right of access to your data.

• Right to rectification of inaccurate data.

• Right to erasure (“right to be forgotten”).

• Right to restriction of processing.

• Right to data portability.

• Right to object to processing.

• Right to withdraw consent (for cookies/newsletters).

Requests can be submitted to: info@mejor-group.com.

If you are unsatisfied with our response, you may file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) via https://autoriteitpersoonsgegevens.nl.

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10. Complaints and Contact

For all privacy-related concerns or questions:

Mejor B.V.

Herengracht 221, 1016 BG Amsterdam

info@mejor-group.com | +31 (0) 20 786 8492

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11. Updates to This Policy

We may update this Privacy Policy to reflect legal changes or operational practices. The latest version will always be available at www.mejor-group.com/privacy.